Vendor Information, Rules & Conduct

Booth Setup & Hours

• Load‑in: 8:30 AM–10:15 AM

• Booth must be ready by 10:30 AM

• Event hours: 10:30 AM–3:30 PM

• Load‑out begins at 3:30 PM (Vendors must break down booth and exit building by 4:30 PM to avoid late fees imposed by City)

Booth Requirements

• Vendors must provide their own table, chairs, canopy, and display items. HART cannot provide assistance with loading and unloading. Vendors are responsible for all set-up and clean-up of their booth.

• Vendors must ensure their display equipment (tables, stands, chairs, canopy legs, etc) stays within the assigned 10’x10’ space.

• 10’x10’ canopies may only be used in designated spaces (additional fee).

• Spaces will be marked by HART before vendors are admitted to the venue.

• Vendors will not have access to electricity. Vendors may bring additional lighting (battery-operated) to showcase their products.

• Courtyard booths are discounted because they are located outside rain or shine.

Booth Limitations

• No open flames, incense, or hazardous materials.

• No cooking indoors. 

• Food vendors must have appropriate permits.

• No amplified sound at booths.

• Booth activities must not detract from the image or welfare of the event.

Conduct & Compliance

• Vendors are solely responsible for ensuring their tables/ booths are continually manned and intact until the event closes at 3:30 pm. 

• Each vendor is responsible for his/her representatives. Professional behavior is required at all times. 

• Vendors must ensure their display equipment (tables, stands, chairs, canopy legs, etc) stays within the assigned 10’x 10’ space. 

• Vendors are to park in lot behind the Community Center after unloading supplies.

• Vendors will not have access to electricity. Vendors may bring additional lighting (battery-operated) to showcase their products.

• Before leaving, be sure your area is clean and trash-free. 

• Only one (1) business per booth; space may not be sublet or shared.